Entomology 2025 will feature only live, in-person sessions and content. Virtual or pre-recorded presentation options will not be available.
NEW IN 2025: Due to the continued growth of the student competition, students presenting at the Annual Meeting must submit their first, second, and third presentation preferences. Presentation options include:
- Student 10-Minute Presentation Competition
- Student 10-Minute Presentation Non-Competition
- Student Poster Display Competition
- Student Poster Display Non-Competition
IMPORTANT: Every effort will be made to align each presenter’s preference with the available space and time for the competition. All assignments will be made by the Student Competition Co-Chairs, and their decisions are final. Students will be notified of their session and presentation assignment in mid-August.
Student presentations submitted after the May 30 deadline will not be eligible for inclusion in the student competition but will be placed in a non-competition session or a non-student session.
What are the submission categories for Entomology 2025? And what is the difference between them?
View the complete list of submission categories for Entomology 2025, along with their descriptions.
If I'm a student and want to present at Entomology 2025, do I have to participate in the student competition?
No. Students have the option to submit to the student competition or a non-competition student only session.
After you login to the Entomology 2025 submission portal select "Click here to begin a new submission." After you enter your presentation title, select "Student Presentation" from the dropdown list.
On the first task you will be asked to provide your first, second, and third choice presentation preferences. Options include:
- Student 10-Minute Presentation Competition
- Student 10-Minute Presentation Non-Competition
- Student Poster Display Competition
- Student Poster Display Non-Competition
If you have already submitted your presentation but are unsure whether you submitted to the correct category, please refer to your submission confirmation email or select "Preview Submission" in your submission portal. Both items will state the name of the program to which you submitted. If you did not submit to your preferred presentation type, please email meet@entsoc.org by May 30, 2025 to have your submission moved to the appropriate category. Submissions will not be accepted or moved to the student competition after May 30.
Students will be notified of their session and presentation assignment in mid-August.
How do I know if I am submitting to the student competition?
New in 2025, students will be required to provide their top 3 presentation preferences for their submission. Options include:
- Student 10-Minute Presentation Competition
- Student 10-Minute Presentation Non-Competition
- Student Poster Display Competition
- Student Poster Display Non-Competition
After you login to the Entomology 2025 submission portal select "Click here to begin a new submission." After you enter your presentation title, select “Student Presentation” from the dropdown list. Be sure to select one of the competition presentation types as your first choice to give yourself a greater likelihood of being in the competition. Every effort will be made to align each presenter’s preference with the available space and time for the competition.
If you have already submitted your presentation but are unsure whether you submitted the correct preferences, please refer to your submission confirmation email or select "Preview Submission" in your submission portal. If you did not select the correct presentation preferences, please email meet@entsoc.org by May 30, 2025 to have your submission moved to the appropriate category. Student presentations submitted after the May 30 deadline will not be eligible for inclusion in the student competition but will be placed in a non-competition session or a non-student session.
Student submitters will be notified of their session and presentation type in mid-August.
Is there a limit on the number of submissions to the Student Competition taking place at Entomology 2025?
Yes. While students may submit one oral presentation and one poster display to the program, only one presentation may be in the student competition.
Where can I find rubrics for the student competition?
You can find that information on the Student Presentation Opportunities webpage under Student Competition for the President's Prize.
I am unable to travel to Entomology 2025 in Portland. Is there an option to present virtually?
No. Entomology 2025 will feature only live, in-person sessions and presentations. Virtual or pre-recorded presentation options will not be available.
If you would like to participate virtually, consider our International Branch Virtual Symposium that takes place in the spring. Submissions open in the fall.
Is there a fee to submit to Entomology 2025?
No. Submitters are not required to pay a submission fee. However, all presenters will be required to register for the meeting regardless of presentation type. View registration rates.
Is there a limit on the number of presentations speakers may make at Entomology 2025?
Yes. Entomology 2025 presenters are limited to one oral presentation and one poster display presentation. This includes contributed, student competition, and invited presentations part of symposia; no exceptions.
If I have been invited to present in a symposium, do I still need to submit my presentation and abstract online?
No. If you have been invited to present in a symposium, you should not submit your presentation online. Please email your presentation title and abstract to your symposium organizer directly.
I am considering giving a 10-Minute Presentation. How long will I have to present and answer questions?
Presenters should plan to speak for 10 minutes leaving 2 minutes for questions (12 minutes total).
How do I know if my submission is complete?
Your submission is considered complete once all the required information has been entered and you select the Submit button. You will receive an automatically generated email confirming your submission details.
If I start my submission and must exit out before it is completed, can I pick-up where I left off?
Yes. You may log back into the submission portal anytime between now and the submission deadline to update or complete your submission.
Once I have completed my submission, will I be able to make any edits/changes?
Yes. You will be able to access your submission through the submission portal and make any edits/changes necessary until the submission site closes on May 30, 2025.
What information is required for submission?
Submitters are required to provide a presentation title, co-authors (as applicable), and an abstract. Please note that presentation titles will not be editable after the submission deadline. However, presenters will have the ability to edit abstract text mid-August through October 31.
Are abstracts required for submissions? What are the guidelines for preparing an abstract?
Yes. Abstracts are required for all submitted presentations and posters. Abstracts should be no more than 250 words in length. Do not include titles, authors, addresses, or keywords in the text of the abstract. Use scientific names for species and taxonomic groups. Presenters will be able to edit their abstracts from mid-August through October 31.
Will I be able to edit my abstract after the deadline? What about editing other information?
Yes. In mid-August, after the Program Committee has reviewed all submissions, presenters will receive an email with a link to access their abstract and make any necessary edits to their abstracts and keywords through October 31.
Edits to presentation titles and author information may not be edited after the initial submission deadline. Speakers must contact meet@entsoc.org for title and author changes after May 30.
When will I find out whether my submission has been accepted?
Abstract submissions (i.e., 10-Minute Presentations, Poster Displays, student presentations) are provisionally accepted to the Annual Meeting program, pending review by the Program Committee. Scheduling notifications will be sent by ESA staff in mid-August.
When do submissions for virtual presentations open?
Entomology 2025 will feature only live, in-person sessions and presentations. Virtual or pre-recorded presentation options will not be available.
Please consider submitting to the 2026 International Branch Virtual Symposium. Submissions will open in late 2025.
I missed the regular paper and poster submission deadline, what can I do?
All submissions are due by May 30. Please email meet@entsoc.org for information on late submissions.
Is funding available for presenters?
ESA does not provide funding or travel assistance to attendees or presenters of submitted 10-minute or poster display presentations. However, there is limited funding available for invited speakers presenting in symposia through our Program Enhancement Funds program. Organizers of accepted symposia have been provided with a link to the Program Enhancement Funds application site.
Registrants may also apply for a Caregiver Grant to assist in offsetting extra expenses incurred by attending the Annual Meeting.
Will I have the opportunity to withdraw my presentation if I cannot attend?
Yes, all presenters are allowed to withdraw their presentation at any time. We kindly ask that we receive all cancellations by September 15, 2025 so that the program can be finalized for the presenters and attendees participating in the meeting. To withdraw your presentation, please contact the ESA Meetings Team.
Why does ESA seek presentation submissions so far in advance of the meeting?
ESA receives nearly 2,000 submissions for the Annual Meeting each year. The Program Committee meets in June to organize and schedule the program so that the full program can be available in August ahead of the early-bird registration deadline in September.
Having an early submissions deadline provides the Program Committee with much needed time to review submissions and organize them into sessions ahead of the June meeting.
How do I cancel my presentation and/or registration?
To cancel your presentation, please contact the ESA Meetings Team. We kindly ask that we receive all cancellations by September 15, 2025 so that the program can be finalized for the presenters and attendees participating in the meeting.
To cancel your registration, please contact the ESA Meetings Team. Cancellations received by October 1 can cancel with no penalty. Cancellations received from October 2-31 will receive an 80% refunds. No refunds will be processed for cancellations beginning November 1. View our registration policies.
Are there any volunteer opportunities this year?
Yes. The Program Committee is in need of volunteers to judge the student competition and moderate student competition, student non-competition, and regular 10-minute presentation sessions. Be sure to include your volunteer preferences when you register online for the meeting. Additional opportunities may be made available closer to the meeting, including those for students and early career professionals. Learn more.