Symposia Submission Criteria for the 2022 Joint Annual Meeting

Submission criteria vary by each program and/or Section. View the different submission criteria.

Program Symposia

Submissions should reflect the meeting theme, Entomology as Inspiration: Insects through art, science, and culture. Organizers should propose timely, thought-provoking, and appealing sessions that incorporate the meeting theme. Sessions may include, but are not limited to including, scientific talks, poetry, visual art, performance, spoken word, and music. 

The Program Committee is seeking proposals for sessions which are inclusive and diverse, including diversity of entomological science, speaker locality, career path (research, education, industry, extension, government, etc.) and background (gender, ethnicity, career stage, etc.). In addition, organizers are highly encouraged to include indigenous speakers and perspectives where appropriate. Submissions that include speakers from diverse backgrounds (e.g. artists, musicians) are encouraged.

Please bear in mind that the process for getting program symposia accepted is competitive, as the number of proposal submissions always exceeds the available slots by a wide margin. Organizers should strive to be creative, inventive, and thoughtful in creating session proposals that are engaging and forward-focused. Be sure to provide a comprehensive proposal that addresses the meeting theme to maximize your chances of earning a slot.

Section Symposia - Medical, Urban, and Veterinary Entomology (MUVE) Section

To be selected as a MUVE Symposium, symposia should:

  • Relate broad aspects in medical, urban, and veterinary entomology.
  • Focus on timely and cutting-edge topics.
  • Include speakers from diverse backgrounds: under-represented populations, variety of stages in career, diverse taxa within MUVE umbrella, diversity of approaches.
  • Reflect the general interest among MUVE members and include a combination of basic or applied research advances, policy, extension, or teaching topics.
  • Have at least one organizer who is a member of the MUVE Section.
  • As much as possible, symposium requests should include objectives, purpose, and reflection of this year’s ESA Annual Meeting theme: Entomology as Inspiration: Insects through art, science, and culture.

Chances of acceptance increase with: 

  • Probable speaker list with tentative titles,
  • Statement of diversity and inclusivity of the speakers and topics,
  • Rationale/potential interest to many MUVE members,
  • Statement of timeliness of topic and why the topic is cutting-edge,
  • Lack of overlap with other MUVE section symposia--organizers are encouraged to seek out others thinking of proposing similar symposia and combine forces.

Completeness of all of these areas is not necessary for selection, but will help make the symposium more competitive.

Section Symposia - Physiology, Biochemistry, and Toxicology (PBT) Section

PBT Section symposia submissions should seek to maximize inclusion of the following criteria:

  • At least one organizer is a member of the PBT section
  • Anticipated magnitude and breath of impact
  • Relationship to the annual meeting’s theme
  • Relevance of scientific and technical content to PBT members.
  • Timeliness of the topic relative to major research trends
  • Confirmed list of speakers (not required for submission but will be weighted higher than concept-only submissions without any speaker confirmation.).
  • Involvement of Early Career Professionals as organizers and or presenters.
  • Evidence of ethnic, gender and cultural diversity among organizers and or presenters.
  • Inter- Sectional relevance and fostering cross-sectional interactions.

Section Symposia - Plant-Insect Ecosystems (P-IE) Section

The P-IE Governing Council will use the following guidelines to evaluate the submissions. High-ranking symposia not selected as Section Symposia may be recommended as Member Symposia.

  • Relating symposia submissions to the meeting’s theme, “Entomology as Inspiration: Insects through art, science, and culture”, is encouraged, but not required.
  • We encourage organizers to be innovative, wildly creative, and thoughtful in proposing sessions that are engaging and visionary. Proposals that cover a diversity of topics, such as concepts, disciplines, ecosystems, taxa and others are highly encouraged.
  • Proposals are strongly encouraged that include collaborations and feature speakers from a variety of backgrounds and geographic regions (including gender, ethnicity, career stage, and organization/affiliation), reflecting the diversity of our members and members of the Entomological Society of Canada and the Entomological Society of British Columbia. It is highly encouraged for organizers to include Indigenous speakers and perspectives where appropriate. Submitters should indicate how they have made an effort to ensure their proposal is inclusive and representative of the diversity of scientists that work on plant-insect ecosystems.
  • Proposals should clearly define symposia objective(s), statement of purpose, speakers, and presentation topics.
  • Symposia proposals must provide an indication of speaker confirmation, and not just an ‘idea list.’
  • Inclusion of an ESA P-IE member as a symposium organizer is encouraged, but not required. 

Section Symposia - Systematics, Evolution, and Biodiversity (SysEB) Section

The SysEB Governing Council will use the following guidelines to evaluate section symposia submissions. High-quality symposia not selected as Section Symposia may be recommended as Member Symposia.

  • SysEB Section Symposia submissions should focus on broad topics and subjects across the diverse interests of SysEB Section membership as a whole. As such, submissions should include a detailed explanation of how their proposal will appeal to the broad interests of the Section. Submissions proposing topics that are taxon-focused may be submitted for consideration for Section Symposia but are typically better suited as Member Symposia.
  • Proposals should reflect the diversity of SysEB Section membership. Proposals should indicate explicitly how the symposium is inclusive and representative of the Section (these may include diversity with respect to gender, career stage, underrepresented groups in science, background, and/or geographic region).
  • Symposia proposals should provide an indication of speaker confirmation (e.g., whether the speaker has been invited, confirmed, or just an “idea” of who may present).
  • One organizer should be a current member of SysEB.
  • Submissions on topics that are multidisciplinary in scope or are integrative/innovative in their approaches are encouraged.
  • Symposia that incorporate the meeting theme "Entomology as Inspiration: Insects through art, science, and culture" are encouraged.

Member Symposia

Submissions to this program may cover a wide range of topics and subject matter and may be more narrowly focused than submissions to the above categories and feature a variety of topics of interest to members, provided that the proposal is well crafted.

The Program Committee is seeking proposals for sessions which are inclusive and diverse, including diversity of entomological science, speaker locality, career path (research, education, industry, extension, government, etc.) and background (gender, ethnicity, career stage, etc.). In addition, organizers are highly encouraged to include indigenous speakers and perspectives where appropriate. Submissions that include speakers from diverse backgrounds (e.g. artists, musicians) are encouraged.

Workshops

Workshops are interactive educational sessions for attendees. Submissions focused on creative art-based themes, in addition to diversity, equity, inclusion and allyship, science communication – including social media effectiveness - and professional development are strongly encouraged. All workshops should actively engage attendees.

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