Join ESA’s Annual Meeting, the largest and most comprehensive gathering in insect science for over 70 years. Gain visibility, spark enthusiasm for your work, and connect with a vibrant community of scientists. At the Meeting, you'll be able to share your ideas and foster new collaborations.
Re‑imagine Scientific Sharing
As the pace of scientific communication accelerates, ESA is embracing fresh, dynamic ways to connect and collaborate. ESA President Melissa W. Siebert, Ph.D., invites our community to maximize sharing and help shape session experiences that are more interactive, action‑oriented, and inspiring for all attendees. Read the President Corner: Maximizing Our Time Together for tips on how to make your session more engaging.
Submission Categories
Choose the format that best highlights your work—organize a symposium, an interactive workshop, dynamic 10-minute presentation, or visually engaging poster display.
Symposia - Due March 1 |
Workshops - Due March 1 |
Meetings & Events - Due May 31 |
Student Presentations (Competition & Non-Competition) - Due May 31 |
10-Min Presentations - Due May 31 |
Poster Displays - Due May 31 |
Symposia
Program Symposia
ESA’s top tier symposia category. Submissions should be broad in scope, reflect the meeting theme, and feature speakers from a variety of backgrounds reflecting the diversity of ESA’s membership. Historically, approximately 10% of all symposia submissions are accepted as Program Symposia. Submissions not accepted as Program Symposia will automatically be considered for Section and/or Member Symposia.
Section Symposia
Submissions to this category should serve the interest of one of ESA’s Sections and fit the criteria set forth by that Section. Historically, approximately 50% of submissions considered for Section Symposia are accepted. Submissions not accepted as Section Symposia will automatically be considered for Member Symposia.
Member Symposia
These submissions welcome a wide range of topics and subject areas. Proposals may take a more focused approach than those in other categories, as long as they are thoughtfully developed and reflect the subjects of interest to the ESA community. Historically, approximately 67% of submissions considered for Member Symposia are accepted.
View Submission Criteria View FAQs Submit
Deadline: March 1
Have a Preliminary Symposium Idea? Fill out this form to connect with potential collaborators before January 29.
Not sure which presentation category to choose? Use this flowchart infographic to help decide.
Don't know where to get started? Check out these tips from a fellow entomologist and past ESA Annual Meeting symposium organizer.
Workshops
Workshops are designed as interactive educational sessions for attendees. While submissions on a wide range of topics are welcome, the Program Committee particularly encourages proposals on innovative technologies (e.g., machine learning, AI), grantsmanship, manuscript review, strategies for writing peer-reviewed papers, and community building, mentorship, and sharing back. All workshops should be structured to actively engage participants.
View Submission Criteria View FAQs Submit
Deadline: March 1
Mini Workshops
These one-hour sessions should be interactive and highly engaging. Submissions open in early April.
Deadline: May 31
Meetings & Events
Working groups, committee meetings, business meetings, mixers, receptions, or invitation-only events or events/sessions hosted by a specialty group (i.e., Overseas Chinese Entomologist Association, Taiwanese Entomologist Association, etc.) should submit to this category. Submissions for this category open in early April.
*A late fee of $175 will be charged for any Meetings & Events submitted after May 31.
Deadline: May 31
Student Presentations
New from 2025: Due to the continued growth of the student competition, students presenting at the Annual Meeting must submit their first, second, and third presentation preferences. Presentation options include:
- Student 10-Minute Presentation Competition
- Student 10-Minute Presentation Non-Competition
- Student Poster Display Competition
- Student Poster Display Non-Competition
Every effort will be made to align each presenter’s preference with the available space and time for the competition. All assignments will be made by the Student Competition Co-Chairs, and their decisions are final.
Student presentations submitted after the May 31 deadline will not be eligible for inclusion in the student competition but will be placed in a non-competition session or a non-student session.
Students who wish to present in a session featuring only other students at the Annual Meeting should submit to this category.
Deadline: May 31
10-minute Presentations
Contributed (non-invited) oral presentation. Speakers are given a total of 12 minutes; 10 for the presentation and 2 for Q&A.
Deadline: May 31
Poster Displays
Contributed (non-invited) poster display presentation.
Deadline: May 31
Submitting is easy
- Log in to the Submission Portal using your ESA website credentials and begin a new submission.
- Enter Organizer Information by adding names and email addresses for your co-organizers.
- Complete the Session Information, which includes a summary statement of the goals of your session, how you meet the submission criteria, and the list of speakers you plan to invite.
- Sign the Code of Conduct and Professional Conduct Disclosures.
- Submit!
Have any questions? Please contact the ESA Meetings Team.