Eastern Branch Presenter Information

Oral Presenters

Presentations should be created in a format compatible with PowerPoint (.pptx). All meeting room computers will be PCs, so a presenter who creates a presentation using a Mac should test the file on a PC computer prior to the meeting.

Student Competition 10-min Presenters:

Student competitors must provide their presentations to the Student Competition Chair, Brenna Traver, by 8:00 PM Saturday, March 18. You will not be able to upload your presentation on the day of the session. There are two ways to provide your presentation:

Brenna will be available in the L'Apogee Foyer near registration from 6:00 - 8:00 PM on Saturday, March 18. This will be the only time available for student presenters to upload onsite and the only time to do a quick check of your presentation prior to the session.
If you will not be at the meeting during that time on Saturday, you can (and are encouraged to) submit your presentation to Brenna electronically before the meeting. You will receive an email from Brenna that contains a OneDrive File Request.

Any questions regarding student competition presentation uploads can be directed to Brenna Traver.

Symposia Presenters:

Presenters in symposia are requested to provide their symposium organizer with their presentation prior to the start of the session. Please coordinate the details directly with your symposium organizer.

Regular 10-min Presenters:

Presenters in the regular 10-minute paper session should provide their presentation to David Hawthorne in advance of the session. Please email David directly with your presentation by 8:00 PM Saturday, March 18. You will not be able to upload your presentation on the day of the session.

Poster Presenters

Poster Size: Posters must be contained within the 40x40 inch (101x101 cm) space provided. The poster must not exceed the size limit.

Setup and Removal:

Student Posters
Setup: Sunday, March 19, 7:00 AM - 8:00 AM
Removal: Sunday, March 19, 6:00 PM - 7:00 PM

Contributed Posters
Setup: Monday, March 20, 7:00 AM - 8:00 AM
Removal: Monday, March 20, 5:00 PM - 6:00 PM

Bring your own Velcro strips or tacks to secure your display to the poster board. Posters should be hung in their assigned space according to the poster number assigned (to be listed in the online program by early March).

Author Presence: All student competitors are to stand next to their posters between 11:00 AM – 12:00 PM on Sunday, March 19. Regular poster presenters should be present from 4:00 PM – 5:00 PM on Monday, March 20.

Photography & Social Media:

Be clear with attendees about whether you grant permission for your presentation to be photographed or shared on social media. Download these images and insert them in the corner of your slides. (To download, right-click your chosen image and select “Save Picture As…” or "Save Image As..." to save it to your computer.)